DEIB Committee Charter

Purpose

The IS Division Diversity, Equity, Inclusion, and Belonging (DEIB) Committee was formed to build a plan for including DEIB components into the performance goals for the upcoming review year for the IS Division. 

Commitment/Missions Statement

Diversity, equity, inclusion, and belonging (referred to jointly as DEIB) are four words that have greater importance than the sum of their parts. It captures the culture of any organization in managing a diverse workforce that feels included and has equal opportunities to succeed.

We commit to recognizing our diversity is among our greatest strengths by building a strong foundation through: 

  • Recruiting, hiring, retaining, and promoting a talented and diverse workforce
  • Improving productivity and business goals through thoughtful, intellectually rigorous, and respectful engagement with a wide range of viewpoints and perspectives
  • Fostering a diverse, equitable, and inclusive workplace in which all staff members feel they belong and feel included, respected, safe and valued
  • Implementing, monitoring and reviewing our DEIB plan on a yearly basis and providing the necessary resources and training to ensure we meet our goals and the needs of our University community 

By identifying and removing barriers and fostering individual potential, Information Services will cultivate a community where all members can learn and grow. Our community is committed to a safe environment that encourages intellectual, academic, and social interaction and engagement across multiple intersections of identities.  

To build and leverage a diverse and inclusive workforce and workplace by building leadership capability and organizational capacity. This requires all employees and to do their part. Leaders must possess diversity and inclusion competencies to lead and manage an engaged workforce. Others must treat their colleagues with respect by listening to different viewpoints, opinions, thoughts and ideas and embracing a culture of inclusion. 

Our commitment to these values is unwavering across all of our work.

Authority

The authority to make recommendations and craft yearly DEIB plan components for the IS Division is granted by the Vice President (VP) for Information Services and Chief Information Officer (CIO) at the University of Richmond. 

Service Commitment/Expectations 

Length of service:
  • Members serve a two-year term with staggered roll off / onboarding
  • Terms commence with new annual review year (April)
  • Members may serve multiple terms  
Time Commitment / Participation:
  • Meetings
    • Be an active participant in meetings
    • Regular meetings every two weeks for 1 hour
    • Ad-hoc meetings (as needed) for event planning
  • Committee Work
    • Submit CIO Digest topics related to DEIB (rotating schedule)
    • Plan IS DEIB division meetings and workshops
    • Review and update IS DEIB plan components each year
    • Follow-up with managers on tracking staff completion of DEIB plan requirements
Attendance:
  • Attend DEIB committee meetings
  • Attend IS DEIB meetings and workshops
  • Attend Ad-hoc meetings as needed
Incentive to Serve:
  • Annual appreciation lunch with CIO
  • Recognition in IS Division Annual Report
  • Included in performance evaluation 

Roles/Responsibilities 

Project Manager / Committee Chair:
  • Create yearly STN project for DEIB Committee
  • Manage bi-weekly meetings
    • Schedule meetings
    • Create agenda
    • Facilitate meetings 
Co-Manager / Committee Vice Chair:
  • Jointly performs the duties and shares the responsibilities of the Project Manager/Committee Chair 
Committee Secretary:
  • Take meeting notes
  • Coordinate schedule with CIO
  • Manage IS Division communications (emails, schedules, etc.) 
Website Administrator:
  • Manage DEIB page(s) on IS website 
Event Coordinator:
  • Coordinate schedules for appreciation lunch, get-togethers, etc. 
Social Media Coordinator:
  • Manage DEIB committee presence on social media (internal / external)

Minutes/Reporting 

The IS DEIB Committee information is found under the IS DEIB Plan Box folder here. 

 The information includes, but is not limited to the following:

  • DEIB Commitment Statement
  • DEIB Committee Mission Statement
  • IS DEIB Plan Details
  • DEIB Resources
  • Agenda Meeting Notes
  • Division Meeting and Workshop Information
  • CIO Digest Topic Schedule